The controller of this website is:
Renewable Energy & Energy Efficiency Partnership (REEEP)
International Secretariat
Wagramer Strasse 5 (Vienna International Centre, Room D-1861)
A-1400 Vienna
Austria
data-protection[at]reeep.org
At REEEP (hereinafter referred to as “REEEP” or “we”) we are committed to protecting your privacy. REEEP processes data in compliance with the current regulatory framework such as the EU’s General Data Protection Regulation (GDPR), the Data Protection Act (DSG) and the Telecommunications Act (TKG).
This Privacy and Cookie Statement sets out information about the personal data we collect for website users and for the purposes set out below, how long data is saved and how we use the collected data from our users. Please read the following descriptions to understand our views and practices regarding your data and your rights, and how they pertain to you as you use our various site features and services.
Hosting and Log Files
By visiting our website, we process the following information from our visitors: the time and date you access our website, IP address, user agents, referrers and the webpages (URL) you visited before accessing our website. Please note that your IP address is processed in a shortened form which does not allow to assign the website visitor to its access device. In case of suspicious activities or attempted attacks on our website, it might be required to process the complete IP address.
The information is deleted after seven days and can be shared with our external IT service providers. REEEP has concluded a data processing agreement with the website agency providing the hosting of the website.
Contact form or email
If you contact us by email or contact form, we process your email address and other personal data shared via email or through the website. The legal basis is our legitimate interest to be able to contact the requesting individual and provide information or support (Art. 6 para. 1 lit f GDPR).
Your data in the contact form entry and email will be stored for the duration of the communication and beyond in accordance with legal documentation and retention obligations. We will not share your contact details with third parties without your consent.
News
If you wish to receive REEEP News, you need to provide us with your email address so that we can e-mail you information about our events, news and services. When you register for our newsletter, you will be redirected to an external page for “Brevo” newsletter services provided by Sendinblue GmbH. On this page, additional personal data beyond your registration details, such as your IP address, browser information, and other technical data, may be processed. Brevo and its partners may also use cookies to ensure the security and proper functionality of the registration process (e.g., spam protection) as well as to enhance their services.
We have entered into a data processing agreement with Sendinblue GmbH. Their privacy practises are available here.
You will receive an automatic email asking you for the confirmation of your email address (“Double Opt-in”). In case the registration for our News is not confirmed, your provided data will be deleted. In order to continuously improve our News, we are able to evaluate your interaction with the content you receive (opening our email and clicking on links).
Your personal data will be processed on the basis of our legitimate interest to keep you informed about our events and services or based on your consent (see Art. 6 para. 1 lit a and f GDPR). Your data will further be processed as long as you have not revoked your explicit consent for receiving communications from REEEP.
To unregister from our newsletter, please click the unsubscribe link which you will find on each of our e-mail messages or contact us at communications[at]reeep.org.
To enhance security and safeguard against automated attacks and spam registrations, we have implemented Turnstile CAPTCHA verification by Cloudflare in our registration form for REEEP News. Personal data which are processed include IP addresses and will be used with the sole purpose of securing our website and improving the Turnstyle CAPTCHA solution itself. The European Commission has adopted an adequacy decision which assumes an adequate level of protection for personal data that is transferred from the EU to the USA for companies participating in the EU – U.S. Data Privacy Framework. Cloudflare is listed as one of the companies in this “Data Privacy Framework List”.
Social Media
Our social media platforms help us to connect with individuals interested in our work and raise awareness about our activities and services.
We are using the social media platforms Meta, LinkedIn, X and YouTube in a joint controllership according to Art. 26 GDPR. The platforms used process the personal data of their users (e.g. IP addresses) depending on your activities on these websites and in accordance with their own privacy and data usage policies. By visiting REEEP pages and content on these platforms, your personal data may be transmitted to the USA or other third countries where authorities may gain access to data and where it can be more difficult to enforce your rights due to the legal safeguards in place.
For information about your data, your rights as a data subject and privacy practises of the social media providers used, please refer to the below links:
Meta (Facebook)
REEEP page: https://www.facebook.com/RenewableEnergyAndEnergyEfficiencyPartnership/
For more detailed information on Facebook’s privacy practices, please visit https://de-de.facebook.com/privacy/policy/.
LinkedIn
REEEP page: https://www.linkedin.com/company/reeep/
For more detailed information on LinkedIn’s privacy practices, please visit https://www.linkedin.com/legal/privacy-policy and https://www.linkedin.com/legal/cookie-policy.
YouTube
REEEP page: https://www.youtube.com/@REEEPVideo
For more detailed information on YouTube’s privacy practices, please visit https://www.youtube.com/howyoutubeworks/our-commitments/protecting-user-data/#privacy-guidelines.
Events
REEEP organises events such as trainings and conferences. If you register for one of our events, the personal data you provide (e.g. email address, name and contact details) will be processed in order to organise the event and enable administrative preparation and documentation towards our donor (Art. 6 para. 1 lit f GDPR).
Your personal data may be shared with stakeholders involved in the organisation of the events, including personnel from our donors such as UNIDO/USAID and their affiliates and executing partners, project implementation partners, Advisors and support personnel on site. Your personal data will be stored until a corresponding legal purpose exists.
Photos and Videos
Photos and videos may be taken during events organised by REEEP. Some of the photos and videos may be published on our website www.reeep.org, in annual reports, other promotional materials and social media channels. Photos and videos can also be used to promote REEEP at roadshows or other REEEP-organised events.
The legal basis for processing these photos and videos data is your consent or that the processing is necessary for the purposes of the legitimate interest in documenting the events, raising awareness for REEEP’s activities and sharing the events with a broader audience (see Art. 6 para. 1 lit a and f GDPR and § 12 para. 2 lit 2. and 4. DSG). Your data will be processed until you revoke your consent or until the purpose of the data processing has been fulfilled. We are aware of possible legitimate interests of persons being photographed or filmed and ensure to take care of not interfering with them.
In case you do not wish to be depicted on photo and video material in connection with a certain event you are attending, please contact us either prior or anytime during the event. You generally also have the right to withdraw your consent or to object to the use of your data, also after photos/videos have already been taken.
Application for job vacancies
REEEP processes personal data of candidates applying for job vacancies at REEEP in order to assess whether we can offer them a suitable position. The personal data we process encompasses contact information, phone numbers, names, email addresses, home addresses and any other personal data set out in the CV, including publicly available information, personal data shared via email, mail or disclosed by third persons and/or the candidate.
Personal data of candidates is processed based on the legitimate interest at the request of the candidate as data subject prior to entering into a contract (Art. 6 para. 1 lit b GDPR) as well as the legitimate interest of filling REEEP’s vacancies with qualified candidates through an efficient application procedure (Art. 6 para. 1 lit f GDPR).
The candidate’s personal data and application documents are only shared with REEEP staff, REEEP Governing Board members (if applicable) and members of an evaluation committee directly involved in the application process. In exceptional cases, recruitment processes include panel interviews which involve external members. If the candidate is invited to such a panel interview, their application documents will also be shared with external panellists to allow them to prepare for the interview.
In case we cannot offer the candidate the vacancy they applied for, the candidate’s personal data will generally be stored for a retention period of 7 months. If the candidate consents to REEEP keeping the application in evidence for future job openings (“candidate pool”), the respective data will be stored for a period of 3 years starting from the date on which consent was given for the first or consecutive time. Candidates can contact REEEP via eszter.winkler[at]reeep.org in case they do not wish to be part of the candidate pool any longer, and their data will be deleted.
In case of a successful application, the candidate’s personal data collected in connection with the application will be stored in line with legal retention periods or as long as legal claims are not time-barred under the applicable law.
Donations
If you donate to REEEP, the personal data you provide such as name and credit card number will be processed for the purpose of handling your donation. The legal basis is our legitimate interest of being able to process your donation (Art. 6 para. 1 lit f GDPR), but also applicable tax regulations and anti-money laundering provisions (Art. 6 para. 1 lit c GDPR).
If you decide to donate via the donate button on our website, personal data will be transferred to external service providers involved in facilitating the donation process. Our service providers are: Wikando Gmbh, Schießgrabenstr. 32, 86150 Augsburg, Germany (FundraisingBox) and Stripe Payments Europe, Limited, 1 Grand Canal Street Lower, Grand Canal Dock, D02 H210 Dublin, Ireland (payment service provider).
To ensure the security of your personal data to the best extent possible, we have entered into data processing agreements with both service providers pursuant to Art. 28 GDPR. In these agreements, our service providers commit themselves to suitable data security measures.
In the event of a successful donation, REEEP will retain your data for the duration of the legal retention period for seven years.
REEEP Cookie Statement
REEEP collects a limited amount of information about our website visitors so that we can provide a site that is more interesting and useful. By knowing a little about you, REEEP can deliver more relevant content and improved user experience.
The technology we use for our website needs cookies. Generally, cookies are bits of information that websites transfer to your computer’s hard drive for record-keeping purposes. By using cookies, we can make our website easier to use and improve your ability to interact with our site’s design intention.
If you have accepted the use of cookies on our website but you have changed your mind, you can disable the cookie installation by changing your browser settings or by clicking on the cookie symbol at the bottom left of this website. Our website uses essential cookies which are cookies that enable us to ensure the smooth functioning of the website and its proper functionality. The legal basis for data processing is our legitimate interest pursuant to Art. 6 para. 1 lit f GDPR.
Technically non-essential cookies, such as cookies for statistics or performance, allow to enhance the website’s performance and improve your experience by gaining a better understanding of our user’s behaviour. These cookies are optional. The legal basis for data processing is your consent given in the cookie banner (Art. 6 para 1 lit a GDPR).
Website Analytics
We utilize Matomo Analytics, a software-as-a-service (SaaS) solution provided by InnoCraft Ltd. (“Matomo”), to analyse and enhance our website’s performance and user experience. Matomo collects data such as your IP address, browser type, and pages you are visiting. The data is anonymized and aggregated to ensure your privacy. All data is securely stored by Matomo, which is considered a GDPR-compliant provider.
For more details about Matomo’s privacy policy, please visit: https://matomo.org/privacy/.
Other websites
This website contains hyperlinks to websites that do not lie under the control of REEEP. Many of our articles link from our website to areas on other sites. If you visit these linked websites, please refer to their respective privacy and cookie statements as our statement does not cover how third parties process your data and has no responsibility or liability for these independent Statements.
Your Rights
Every user has the following rights under the GDPR:
- Right of access: you may have the right to request access to the personal data that we hold about you.
- Right to rectification: if you believe that we hold personal data about you which is inaccurate, incorrect, or incomplete, you may ask us to correct or supplement the personal data.
- Right to erasure (“right to be forgotten”): you may have the right to request the erasure of some or all of your personal data.
- Right to restriction of processing data: you may have the right to request that we restrict further processing of your personal data for the purpose for which we have been using it.
- Right to data portability: you may have the right to request a copy of your personal data in a machine-readable format and requests that we transmit it to another party, where technically feasible
- Right to object: you may have the right to object to the processing of your personal data for certain purposes.
- Right to withdraw consent: if you have given us the consent to process your personal data for a specific purpose, but you change your mind, you may withdraw your consent at any time. In certain situations, we may continue to process your personal data after you have withdrawn your consent if we have a lawful basis to do so, such as to comply with a legal or regulatory obligation to which we are subject to. Please be advised that any such request will not affect any personal data processing that has already occurred or affect any processing conducted in reliance on other lawful processing grounds other than consent
- Right to lodge a complaint: you have the right to lodge a complaint with a supervisory authority. The competent supervisory authority in Austria is the DSB (https://www.data-protection-authority.gv.at/)
In case of any questions or requests regarding this Privacy and Cookie Statement, please contact:
Renewable Energy & Energy Efficiency Partnership (REEEP)
International Secretariat
Wagramer Straße 5 (Vienna International Centre, Room D-1861)
A-1400 Vienna
Austria
data-protection[at]reeep.org
Last update 17 February 2025